Wise and Stripe bookkeeping in Estonia: records and fees

The monthly records your accountant needs

Send sales invoices, supplier invoices, expense receipts and statements for every company bank account and payment platform for the same period. Include foreign-currency accounts and accounts with only one transaction. The records should identify opening and closing balances, dates, amounts, currencies and transaction IDs.

A PDF helps verify the balances; CSV or a suitable accounting export allows transaction processing. Agree the format with the accountant. A statement proves a payment, but does not replace an invoice or evidence of what was bought and when the service was supplied.

Wise: include each currency and separate fees

Wise’s instructions allow statements for selected currencies and dates, with an option to show fees separately for accounting. Select every currency the company used and retain a readable statement as well as an import file where needed. A single Wise statement can cover up to 365 days; longer periods require multiple statements.

Wise currency-account statements may not include transfers funded through external payment methods. If you used those, also supply the transaction list and payment evidence. For currency conversions, retain the amount in each currency and the separate charges so the accountant can check exchange differences.

Stripe: choose the report that matches your payouts

For automatic payouts, Stripe’s payout reconciliation report links the amount received in the bank to its underlying payments, refunds, disputes and fees. Download the itemised CSV and retain the payout ID. A payout in the selected period can include transactions from an earlier period.

For manual payouts and checking the month-end Stripe balance, use the appropriate balance summary report. It includes the period’s transactions and payouts, but does not match individual payments to each payout. Check your account configuration and agree reports that allow both transactions and the closing balance to be reconciled.

Example: why a €1,065 payout is not the total sales figure

In this fictional example, customers pay €1,200, refunds total €100 and platform fees are €35. The bank receives €1,065. The example assumes zero opening and closing platform balances, one currency, no reserves and no pending payments. The €35 fee is illustrative, not a quoted Stripe rate.

These are cash movements, not a completed tax calculation. The revenue period, any VAT, the basis for refunds and the tax treatment of fees must be checked against records. Once the platform transactions are recorded, moving €1,065 to the bank transfers funds between accounts; it does not create another sale.

Account for money still on the platform at month-end

If money from a December transaction reaches the bank in January, do not simply omit the December transaction. Check the platform’s closing report, pending amounts, reserves and currencies. Money not yet received in the bank may need to be recognised as a receivable or another appropriate balance; the treatment depends on the agreement and transaction status.

The same completeness check applies to Revolut or another account: provide the whole period and every currency used. Include invoices issued for the platform’s own fees. Buying services from a foreign provider may raise a separate VAT question, even where the company has little turnover.

Avoid duplicate entries and missing information

• Use a consistent monthly period and identify the report’s time zone.
• Connect the invoice, customer payment and payout through transaction IDs.
• Include refunds, disputes, fees and the closing balance.
• Identify transfers between company accounts so they are not counted as new revenue.
• Tell the accountant about new accounts and currencies when they are opened.

Do not share bank passwords or authentication codes. Agree a suitable document-transfer method or user permissions. See how monthly bookkeeping works and how transaction volume affects the quote.