Switching accountants — how to hand over smoothly?

Switching accountants is not only signing a new contract. If the handover is incomplete, you get gaps in the ledger, late KMD/TSD and Tax and Customs Board (MTA) queries. Here is a practical handover plan.

Before ending the contract

• Written end date — through which month the old partner files declarations
• List of open tasks (corrections, unanswered MTA letters, annual report)
• Access: e-MTA, bank, invoicing software, e-Business Register

Do not cut access until the new accountant has logged in and received the data.

What to hand over

1. General ledger / chart of accounts and period closings
2. Purchase and sales invoice archive (at least current and prior year)
3. Payroll, contracts, board decisions, dividend resolutions
4. Filed KMD, TSD and INF copies / statuses in e-MTA
5. Fixed-asset register, loan agreements, shareholders' resolutions
6. Latest annual report and auditor/reviewer notes (if any)

Continuity of declarations

TSD deadline is the 10th, KMD the 20th. The handover month must be agreed clearly: who files which month. Double filing or a skipped month is a typical error.

The new partner must compare opening balances with the previous close. If numbers do not match, stop “driving on” and investigate the gap before the next period.

Red flags at handover

• “The files are somewhere in an email folder”
• Missing bank reconciliations or closed periods
• VAT books do not match KMD
• Dividends / board fees without resolutions

How GPCONSULT OÜ takes over

We start with a checklist and opening-balance review — not with new invoices. If something is missing, we say so before your responsibility for the new period begins. Our pricing is public.